Privacy Policy

Last updated: April 27, 2023

At GolfClubSubs, we are committed to protecting the privacy of our users. This Privacy Policy outlines our practices regarding the collection, use, and disclosure of personal information when you use our website and the choices you have regarding your information. We are based in Europe and store your data within the European Union.

Registered office address:

GolfClubSubs (Booknpay Ltd.)
90 Upper George's Street
Dun Laoghaire, Dublin
Republic of Ireland

1. Information Collection and Use

We collect various types of personal information when you use our services, including:
  • Contact information, such as your name, email address, and phone number
  • Payment and billing information, such as your credit card details and billing address
  • Account information, such as your username and password
  • Any other information you voluntarily provide during your interactions with our website
  • We use this information to provide you with our services, process payments, personalize your experience, communicate with you, and improve our website.

2. Cookies and Tracking Technologies

We use cookies and other tracking technologies to collect information about your usage of our website, preferences, and device information. You can manage your cookie preferences through your browser settings.

3. Third-Party Sharing

We may share your personal information with third-party service providers for the purposes of providing our services, processing payments, and improving our website. We do not sell or share your personal information for marketing purposes without your consent.

4. Data Storage and Security

We take the security of your personal information seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, alteration, or destruction. Your data is stored within the European Union to ensure compliance with European data protection regulations. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

Access, Modification, and Deletion of Personal Information

You can access, modify, or delete your personal information by logging into your GolfClubSubs.com account. If you need assistance or have any questions about your personal information, please visit our contact page at https://www.GolfClubSubs.com/contact.

6. Compliance with Data Protection Regulations

Booknpay Ltd. complies with applicable data protection regulations, including the General Data Protection Regulation (GDPR). Under the GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate or incomplete data
  • Erase your personal data under certain circumstances
  • Restrict the processing of your personal data
  • Object to the processing of your personal data
  • Request the portability of your personal data
  • Lodge a complaint with a supervisory authority
  • To exercise these rights, please contact us via our contact page at https://www.GolfClubSubs.com/contact.
  • 7. Age Restrictions

    Our services are not intended for individuals under the age of 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete that information.

    8. Changes to This Privacy Policy

    We may update our Privacy Policy from time to time. We will notify you of any changes by posting the updated policy on our website and updating the "Last updated" date at the top of this page. It is your responsibility to review this Privacy Policy periodically.

    9. Contact Us

    If you have any questions or concerns about this Privacy Policy or your personal information, please visit our contact page at https://www.GolfClubSubs.com/contact.

    By using our website and services, you agree to the terms and conditions outlined in this Privacy Policy.

    Trusted for overall simplicity

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    Our Solutions


    Smart Instalments

    For club's that just want help with instalment payments.

    Collect instalment payments automatically.
    • Flexible, fast reporting: See at a glance charts of how much is owing and who has paid
    • Paperless: Members sign up from their own mobile or home PC
    • SMS & Email: Sends automatic reminders to late payers by SMS & Email (no app download required)
    • No more bank reconciliations: The system will automatically check if the payment has been received by the club
    • Bulk renewals: Renew all members in a few easy steps, catering for all price points automatically.



    Smart Membership

    For club's that want help with their full membership finance collection.

    Manage all renewals, categories and membership funds in one database
    • Online card payments & offline cash, cheque and voucher payments all managed in one system
    • Powerful, quick and connected: Integrates with Lightspeed Retail and Lightspeed Golf, Golf Genius for competitions & handicapping as well as Xero and any other Lightspeed connected software.
    • Marketing: Integrates with Mailchimp & Sendinblue for SMS and email campaigns.
    • Easy category reporting: At a glance charts and graphs to see membership sign up demographics and payments
    • Credit Control baked in: Chases late payers and late joiners to increase sign up and reduce time to pay while highlighting live issues to the team.
    • Bulk renewals: Renew all members in a few easy steps, catering for all categories and price points automatically.

    Smart Membership +

    For club's need full membership finance collection + instalment collection.

    Everything in Smart Membership + Instalment collection
    • Manage & collect all payments, including instalments in one system
    • Powerful, quick and connected: Integrates with Lightspeed Retail and Lightspeed Golf, Golf Genius for competitions & handicapping as well as Xero and any other Lightspeed connected software.
    • Marketing: Integrates with Mailchimp & Sendinblue for SMS and email campaigns.
    • Easy category reporting: At a glance charts and graphs to see membership sign up demographics and payments
    • Credit Control baked in: Chases late payers and late joiners to increase sign up and reduce time to pay while highlighting live issues to the team.
    • Bulk renewals: Renew all members in a few easy steps, catering for all categories and price points automatically.

    Features & Customer Reviews


    Save Time

    GolfClubSubs has been working with clubs across Europe since 2018. Our Smart instalment module makes it easy to manage and collect instalment payments of any volume each month.

    Save time using our bulk renewal process, during the collection and on your monthly reporting.

    Pennard Golf Club

    “Pennard switched to GolfClubSubs in March 2019 to manage our members’ instalment payments. The set-up process was simple and well managed. We are extremely pleased with how effective the system is.”

    Credit Control - Automated

    Managing membership money is key to keeping a golf club running smoothly.

    GolfClubSubs helps clubs keep track of late payments from members. This tool sends reminders automatically so staff doesn't have to.

    It helps the club get its money on time and lets staff focus more on making the club better. It's a big help for any golf club.

    Cambridge Meridian Club

    “Cambridge Meridian Golf Club launched a monthly instalment membership payment scheme this year (2018) with GolfClubSubs and the combined feedback from the membership and club administration has been very positive. The system is user friendly for the member and provides the reporting for club accounting. We highly recommend any golf club to explore the GolfClubSubs package.”

    Reporting

    With GolfClubSubs, you have advanced reporting at your fingertips.

    Our user-friendly dashboard provides a comprehensive overview of membership payments in real-time, empowering you to make informed decisions. Dive deep into detailed reports, track payment trends, monitor membership growth, and analyze revenue patterns all in one place.

    Our dashboard's intuitive design makes data analysis effortless, enabling you to focus on what truly matters - growing your golf club and enhancing the experience of your members.

    Embrace the power of data with GolfClubSubs.

    Killarney Golf Club

    “The customer support has been excellent with new reports, system updates, and training being provided on demand. Overall, the team at Killarney and the team at GolfClubSubs have partnered really well, together we have modernised the club’s membership management for many years to come.”


    Trusted by Clubs in England, Ireland, Scotland and Wales

    At GolfClubSubs, we're committed to making your life easier by handling your membership payment needs. We offer seamless, efficient, and easy-to-use payment solutions that have already won the trust of countless golf clubs across the UK. Join us and transform your membership management today.

    Golf clubs
    Document Workflows

    GolfClubSubs streamlines all your membership workflows

    Meet The Team

    Daniel Halliday
    Daniel Halliday

    CEO & Lead Developer

    "I created GolfClubSubs for 2 reasons. Firstly, as a keen golfer and software developer it frustrated me that my own golf club was still sending out paper renewal letters in the post, meaning I had to drive up to the club to make my annual subs payment when everything else I could handle on my phone.

    The second reason was closer to home as my club didn't offer an affordable way for me to spread the cost over the year, which became a priority when my second child came into the picture! They said it would be too much admin, so I decided to solve the admin headache both for my club and for myself as the member / user.

    Each day as a developer is about solving problems and building something that wasn't there before. I have loved seeing the direct impact of our work and helping golf clubs across the UK & Ireland develop and grow their membership base."

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    Phil Stewart
    Phil Stewart

    Sales & Account Manager

    My golf journey has been interesting to say the least, with most of it documented on my YouTube channel. I have shot a 58 on a simulator and remain at the time of writing this The Open champion for 2022 yet I have never broken 80 outdoors, much to the amusement of those around me! I freely admit to being a golf addict and as a right handed golfer who currently putts left handed with a broomstick putter I am certainly not your typical golfer.

    Opening up access to the game of golf is something I have always been passionate about and to combine my experience from 18+ years of IT sales and account management with my passion for golf is a very natural, and exciting step for me. I will continually strive to understand your needs and to be relied upon to look after your best interest at all times."

    My LinkedIn Profile
    Louise Halliday
    Louise Halliday

    HR & Legal

    "I'm more of a beginner golfer and looking forward to getting into it more. Having grown up in a golfing family I can see how much a club means to the members and I love being part of making that member - club relationship work for our clients.

    My role in HR and Legal involves making our workplace as productive and pleasant as possible. It's a great feeling to know I've made a positive impact on someone's day."

    My LinkedIn Profile

    Get started with GolfClubSubs

    Want to learn what GolfClubSubs can do for you?
    See for yourself with a free demo — we'll happily explain everything.
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